Barcode Label Printing Software for Your Items: From Product to Shelf in Simple Steps

Looking for barcode label printing software for your PC? The label design matters, but what matters more is that the barcode you print is the same barcode stored in your inventory system. That way, every scan when you receive, issue or count stock reads a known item correctly. This guide walks you through it step by step: setting up the item, choosing a label size, printing on roll or A4, and putting the label to work on the shelf and in stock counts.

Why print barcodes from your inventory software?

Many shops design labels in one program and enter their items in another. The usual result is a barcode on the shelf that the system doesn't recognize, a price on the label that doesn't match the system, or one number shared by two different items.

When your labels come from the software that manages your stock, you avoid all of that:

• One barcode everywhere: the number on the label is the number you scan when receiving, issuing, transferring and counting stock.
• The price from the item record: the label can carry the item's price, so you don't type it again by hand.
• No duplicate barcodes: when you import items from Excel, Makhzoon checks the file and flags errors and duplicate barcodes before saving.

Step 1: Set up the item before the label

A good label starts with a clear item record. In Makhzoon, each item has:

• The barcode that will be printed on the label.
• Three prices: cost, retail and wholesale, with margin calculation.
• A storage location, a minimum stock level and an item photo.

If you sell sizes and colors, you don't need to invent random numbers. Under one model number, you define up to three variant types that you name yourself, then pick only the combinations you actually stock from a matrix. Each variant has its own barcode and price, so a white shirt in size L gets its own label, and the same shirt in size M gets another.

For goods that arrive in cartons, set the pieces per carton and the carton's outer barcode. Quantities then show in cartons and pieces on every screen and report.

Step 2: Barcode label software that fits your label size

The question everyone asks before buying a printer or label stock is simple: will the software support my label size? Makhzoon has eight preset label sizes, plus a custom size for any label stock that doesn't match them.

Then you choose how to print:

• Roll: for label printers that feed labels one after another from a single roll. This is the better fit if you print large quantities every day.
• A4: for a regular office printer with A4 sticker sheets. This is a practical choice if you only print now and then.

To avoid picking a printer every time, set a default label printer in the software.

A practical tip: measure your actual label with a ruler before you choose its size in the software. Some label stock is a few millimeters off from what the box says.

Step 3: Arrange the label layout

Not every shop needs the same label. A clothing store wants the price easy for customers to read, and an owner with several branches may want the branch name on the goods. That's why Makhzoon lets you arrange the label layout the way you want, and the label can carry the price and branch name next to the barcode.

A few simple rules keep labels readable:

• Give the barcode enough room, because cramped bars are hard for a scanner to read.
• Make the price stand out if customers will see the label.
• Print one label and scan it before you print the whole batch.

Step 4: Print exactly what you need

When a new shipment arrives, the simplest approach is to print one label for every piece received, then stick them on before the goods go on the shelf. Makhzoon prints up to 5,000 labels in one batch, so you don't have to split a large shipment into many small print jobs.

Carton labels and free-form labels

Not all goods come as single pieces. Alongside item labels, Makhzoon offers:

• Carton labels: for goods stored and moved by the carton. When you receive, issue or transfer stock, scanning the carton barcode adds a full carton, so you don't scan every piece one by one.
• Free-form labels: for anything outside the usual item label template.

From shelf to stock count: what happens after printing

The label isn't the end of the job. It's the start. Once every piece carries its barcode:

• Stock in, stock out and transfers run on scanning: scan, enter the quantity and press Enter, with multiple items in one transaction.
• The storage location in the item record points staff to the right shelf.
• Barcode stock counts get more accurate, especially with blind counts that hide the system quantity from the employee, so they count what they actually see, not what they expect. We cover the steps in our barcode stock count guide.

Barcode printing software for your computer: what you need to start

• A computer running Windows 10 or 11.
• A roll label printer, or an office printer with A4 sticker sheets.
• A barcode scanner to read labels when receiving, issuing and counting stock.

Makhzoon is desktop software with an Arabic interface. It works without internet, and your item data stays on your computer.

Frequently asked questions

Can I print a different barcode for each size and color?
Yes. Each variant under a model has its own barcode and price, so every size and color gets its own label.

Do I need a special label printer?
Not necessarily. Choose roll for a label printer, or A4 for an office printer with sticker sheets.

What label sizes does Makhzoon support?
Eight preset sizes, plus a custom size for any label stock that doesn't match them.

Does the barcode printing software work offline?
Yes. Makhzoon runs on Windows 10 and 11 without internet, and your data is stored on your computer.

The bottom line

Good barcode label printing software does more than print black bars on paper. It ties every label to a real item in your inventory, with its price, its variant and its carton. Start with clear item records, choose your label size and print method, arrange the label layout, and let the barcode speed up receiving and stock counts. To see how it all works inside the app, visit the Makhzoon product page.